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How Would You Analyse Transaction Under The Accounting Equation?

recording process and the accounting equation

The sequence of accounting procedures used to record, classify and summarize accounting information is called the Accounting Cycle. Our priority balance sheet at The Blueprint is helping businesses find the best solutions to improve their bottom lines and make owners smarter, happier, and richer.

Record-keeping, especially for accountants, is a detail-oriented skill that requires commitment. Every business transaction is recorded in a journal, also known as a Book of Original Entry, in chronological order. Total assets refers to the total amount of assets owned by a person or entity.

However, debits also increase expenses, which may be viewed as a negative. Double-entry accounting means that each journal entry affects at least two accounts and maintains a balance between debits and credits. Increases in revenue accounts are recorded as credits as indicated in Table 1. A company’s revenue usually includes income from both cash and credit sales. In this system, the double entries take the form of debits and credits, with debits in the left column and credits in the right. For each debit there is an equal and opposite credit and the sum of all debits therefore must equal the sum of all credits.

After recording these seven transactions, our accounts now look like this. We have all our assets listed on the debit side and all our liabilities and owner’s equity listed on the credit side. The majority of companies use a double-entry bookkeeping system to keep track of their transactions. Double-entry bookkeeping cash flow requires a recording system that uses debits and credits. To understand this equation better we need to understand the different components of this accounting equation. In this article, we’ll look at assets, liabilities and owner’s (or shareholders’) equity to help you learn the fundamental accounting equation.

Run financial statements straight out of the double-entry accounting system. When closing the books at the end of each accounting period, the net account totals in the double-entry accounting system are used to create the company’s trial and final balance. The final adjusted balances flow into financial statement line items. Accounting software can automate the integration and process flow necessary to do this. Single-entry accounting is the alternative method to double-entry accounting for recording financial activities.

The Math Behind The Accounting Equation

Assets can be broken down into Non-Current & Current assets. In practice, accounting equation using a double-entry accounting system quickly becomes second nature.

The shareholders’ equity number is a company’s total assets minus its total liabilities. The accounting equation is also called the basic accounting equation or the balance sheet equation.

Businesses of every size maintain their books using accounting software designed for double-entry accounting. Even small businesses can benefit from the time savings and accuracy that leading accounting solutions bring, especially as they grow. Some systems simplify data entry by tracking digital receipts and allowing users to upload photos of physical ones, a much better alternative to keeping shoeboxes full of paper documentation.

What Are Debits And Credits?

The chart of accounts includes account names and general ledger codes for all classes of accounts on the balance sheet and income statement. Standard types of accounts include assets, liabilities, equity, revenue and expenses. In double-entry accounting, businesses can use any combination of the five types of accounts — assets, liabilities, equity, revenue, expense, gains and losses — when recording transactions.

For every transaction, both sides of this equation must have an equal net effect. Below are some examples of transactions and how they affect the accounting equation.

recording process and the accounting equation

This procedure illustrated how various transactions affect the accounting equation. When working through the sample transactions, you should have noted that listing all transactions as increases or decreases in the balance what is the accounting equation sheet would be too cumbersome in practice. Most businesses, even small ones, enter into many transactions every day. Unit Two will demonstrate how to actually record business transactions in the accounting process.

How Does A Transaction Affect The Accounting Equation?

A ‘balanced book’ also provides the foundation for checking every other financial statement. If the general ledger doesn’t balance, it opens up the investigation into specific financial areas of an organization, and this can lead to smarter processes and innovation in record keeping. General ledger reconciliation is the process of ensuring that the general ledger is in balance.

  • When you pay the bill, you would debit accounts payable because you made the payment.
  • In accounting, expense increases are recorded with a debit and decreases are recorded with a credit.
  • If the answer is yes to any of the above, double-entry accounting is likely the best approach for your business.
  • There are five main accounts, at least two of which must be debited and credited in a financial transaction.
  • One of the main benefits of using the accounting equation is the fact that it provides an easy way to verify the accuracy of your bookkeeping.
  • Learn why professional email accounts are important, discover six methods for how to create a business email account and review tips for using a business email.

If the sum of the debits exceeds the sum of the credits, the account has adebit balance. For example, the following Cash account uses information from the preceding transactions. The account has a debit balance of USD 13,400, computed as total debits of USD 16,000 less total credits of USD 2,600. • Record increases in expenses on the left side of the T-account and decreases on the right side.

Because they need to be paid within a certain amount of time, accuracy is key. This ensures that bills are paid on time and in the correct amounts because mistakes in this area will affect the company’s available working capital. If a company buys additional goods or services on credit rather than paying with cash, the company needs to credit accounts payable so that the credit balance increases accordingly. Make a trial balance to ensure that debit balances equal credit balances. A trial balance shows a list of all debit and credit entries. This double-entry method of bookkeeping is designed in such a way that assets will always equal to liabilities plus owners’ equity.

Expense Accounts

This makes it easy to spot fraudulent purchases made on behalf of the organization, which helps prevent heavy financial losses before they happen, not after. It assists in more accurate financial reporting on revenue and expenditure, and it creates clarity around what items take up the biggest share of capital.

How do you structure a balance sheet?

The Basics. Three aspects comprise a balance sheet: assets, liabilities, and shareholders’ or owners’ equity. In simple terms, the liabilities plus the shareholders’ equity should equal the assets. If the accounting is done correctly, both sides of the balance sheet will be equal.

However, real-time speed is only possible with the right accounting software. With an automated approach to the general ledger, accountants can receive instant alerts as soon as a wrong entry is made.

This transaction affects only the assets of the equation; therefore there is no corresponding effect in liabilities or shareholder’s equity on the right side of the equation. Regardless of how the accounting equation is represented, it is important to remember that the equation must always balance. Shareholder equity is the owner’s claim after subtracting total liabilities from total assets. Total assets will equal the sum of liabilities and total equity.


Each journal entry has two sides, with debits on the left and credits on the right. The type of account dictates whether it has a normal debit balance or a normal credit balance, and therefore whether debits or credits increase the balance. Bookkeepers and accountants use debits and credits to balance each recorded financial transaction for certain accounts on the company’s balance sheet and income statement. Debits and credits, used in a double-entry accounting system, allow the business to more easily balance its books at the end of each time period.

Assets and expenses both increase with a debit and therefore have debit ending balances. Liabilities, equity, and revenue increase with a credit and therefore have credit ending balances. A company with a debit balance in equity, also referred to as an accumulated loss, has likely had losses at some point on the income statement. The double entry system requires us to pick at least two accounts to record a transaction. To record the transaction, the cash account is increased $1,000.

The seller records the transaction in their Accounts Receivable, while the buyer records the transaction in their Accounts Payable. TransactionDRCRMarketing Expense$500Cash $500When a marketing expense is incurred it negatively impacts the owner’s equity. Regardless of which version of history is most accurate, double-entry accounting has been around for a long time and is the bedrock on which accounting rests. While single-entry accounting is simpler to implement, it has significant shortcomings compared with double-entry accounting.

recording process and the accounting equation

Account classes such as Assets & Expenses tend to have a debit balance, while account classes such as liabilities & income have a credit balance. The main idea behind the double-entry basis of accounting is that Assets will always equal liabilities plus equity. If the answer is yes to any of the above, double-entry accounting is likely the best approach for your business.

While a single-entry system can be adapted by a skilled bookkeeper to meet some of these needs, only a double-entry system provides the required detail systematically and by design. A notation may be added to this journal entry to indicate that the revenue was from repair services. Two notable characteristics of double-entry systems are that 1) each transaction is recorded in two accounts, and 2) each account has two columns.

Transaction analysis is the act of examining a transaction to decide how it affects the accounting equation. In order to properly analyze a transaction, you must know and understand a few key things. Double-entry bookkeeping spread throughout Europe and became the foundation of modern accounting. In this topic, we will examine how to identify business transactions and how to record the transactions in the financial records of your business. In your own words, explain the recording process and the accounting equation to someone who has no accounting experience. To make sure that debits equal credits, the final trial balance is prepared. As the temporary ones have been closed only the permanent accounts appear on the closing trial balance to make sure that debits equal credits.

Credit Side

Land, buildings, fixtures & fittings, equipment, machinery all are classified as non-current assets. Furthermore, non-current assets also include intangible assets such as goodwill, brand name, patents & copyrights.

Once you give an account a title, you must use that same title throughout the accounting records. Thus, every accounting transaction results in a balanced accounting equation. Transactions recorded in the general journal are then posted to the general ledger accounts. In the general journal, the transactions are recorded as a debit and a credit in monetary terms with the date and short description of the cause of the particular economic event. Events are analyzed to find the impact on the financial position or to be more specific the impacts on the accounting equation.